Some Items You Will Use a Lot

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Add Tags to Document

Tagging an untagged PDF file is essential to making a PDF file accessible. The Add Tags to Document command is available from the Acrobat 7.0 Professional menu at Advanced > Accessibility > Add Tags to Document . Keyboard accelerator ALT + A +A +A (ALT plus the letter "A" three times (See Figure 1 - 11 Advanced > Accessibility > Add Tags to Document Command)

Figure 1 - 11 Advanced > Accessibility > Add Tags to Document Command

Forms Tool

You access the Acroforms tools by selecting Tools > Advanced Editing> Show Forms Tool Bar

These are the tools for Acroforms (See Figure 1 - 12 Acrobat 7.0 Forms Toolbar with Labels On) . There is also a separate application called the LiveCycle Designer which is dedicated to forms. The accessible authoring features of the LiveCycle Designer are discussed in Module 2 of this tutorial (See "Adobe LiveCycle Designer).

Figure 1 - 12 Acrobat 7.0 Forms Toolbar with Labels On

Navigation Tabs, Task Buttons, Toolbars, and Menus

These are found under the View menu (See Figure 1 - 13 Revealing the Navigation Tab, Task Buttons, Toolbars, and Menus)

Figure 1 - 13 Revealing the Navigation Tab, Task Buttons, Toolbars, and Menus

Optical Character Recognition

OCR is available under Document>Recognize Text Using OCR. A detailed discussion of the OCR process appears in (See If the PDF is a Scanned Image) .

Preferences

To set Acrobat preferences choose Edit>Preferences or Ctrl +K (See Figure 1 - 14 Acrobat 7.0 Preferences Dialog)

Figure 1 - 14 Acrobat 7.0 Preferences Dialog

Touch Up Read Order (TURO) Panel

Adobe Acrobat 7.0 Professional introduces the The Touch Up Read Order (TURO) Panel. You access the panel from the menu Advanced > Acccessibility > Touchup Reading Order or Tools > Advanced Editing > Touchup Reading Order Tool or click on the Touchup Reading Order tool icon of the advanced editing toolbar. You can quickly check the reading order of tagged PDF documents by using the TouchUp Reading Order tool. You can also use this tool to add alternate text to images and correct many types of tagging problems that are outlined in the confidence log report that Acrobat generates when you add tags to a PDF document (See Figure 1 - 15 Acrobat 7.0 Touch Up Read Order Panel)

Figure 1 - 15 Acrobat 7.0 Touch Up Read Order Panel

The tagging buttons of the Touchup Reading Order panel do the following:

Text

Tags the current selection as text.

Figure

Tags the current selection as a figure. Text contained within a figure tag is defined as part of the image and is not read by a screen reader.

Form Field

Tags the current selection as a form field.

Figure Caption

Tags a selected figure and caption as a single tag. Any text contained in the tag is defined as a caption. Useful for tagging photos and captions and preventing caption text from being incorrectly added to adjacent text blocks. Figures may require alternate text.

Heading1, Heading2, Heading3

Tags the current selection as a first, second, or third level heading tag. Heading tags may be converted to bookmarks to help users navigate the document.

Table

Tags the current selection as a table after analyzing the selection to determine the location of headings, columns, and rows.

Cell

Tags the current selection as a table or header cell. Use this option to merge cells that are incorrectly split.

Formula

Tags the current selection as a formula. Because screen readers may handle formula tags differently from normal text, you may want to add alternate text.

Background

Tags the current selection as a background element, or artifact, which removes the item from the tag tree so that it does not appear in the reflowed document and it is not read by screen readers.

Show Page Content Order

Shows content elements as highlighted areas that contain numbers to indicate the reading order. You can specify the highlight color in the color picker by clicking the color swatch (See Figure 1 - 16 Page Content Order Panel) .

Figure 1 - 16 Page Content Order Panel

Show Table Cells

Highlights the content of individual table cells. You can specify the highlight color in the color picker by clicking the color swatch.

Show Tables and Figures

Outlines each table and figure with a crossed-out box. The box also indicates whether the element includes alternate text. You can specify the highlight color in the color picker by clicking the color swatch.

Clear Page Structure

Removes the tagging structure from the page. Use this option to start over and create a new structure if the existing structure contains too many problem. This only affects the structure of the current page, the structure on the remaining pages of the document remains unaffected.

Show Order Tab

Open the order tab to allow you to reorder highlighted content

Edit Alternate Text

Available in the pop-up menu when you right-click a highlighted figure. Allows the user to add or edit a text description to the figure properties that is read by a screen reader or other assistive technology.

Edit Form Field Text

Available in the pop-up menu that appears when you right-click a form field. Allows the user to add or edit a text description tool tip in the form field properties that is read by a screen reader or other assistive technology.

Adobe Acrobat Keyboard Shortcuts

Many keyboard shortcuts appear next to the command names in menus. If you can't find the shortcut you're looking for in these tables, look in the menus.

Note: To use these shortcuts, you must select the Use Single-Key Accelerators To Access Tools option in the General panel of the Preferences dialog box (Edit>Preferences or use the Ctrl +K keyboard shortcut. From there, select General or type the letter "G" and select or tab over to the check box labelled Use single-key accelerators to access tools and check the box).

Figure 1 - 17 Use Single Key Accelerators to Access Tools

Table 1 Windows Keystrokes for General Navigation 

Action	Keystroke(s)
Show/hide menu bar	F9
Move focus to menus	F10
Move focus to toolbar in browser	Shift+F8
Open Properties toolbar	Ctrl+E
Open Properties dialog box	Ctrl+I
Move to next open document (when focus is on document pane)	Ctrl+F6
Move to previous open document (when focus is on document pane)	Ctrl+Shift+F6
Close current document	Ctrl+F4
Close all open windows	Ctrl+Shift+W
Move focus to next pane or panel	F6
Move focus to previous pane or panel	Shift+F6
Move focus to next comment, link, or form field in the document pane	Tab
Move focus to document pane	F5
Move focus to previous comment, link, or form field in the document pane	Shift+Tab
Activate selected tool, item (such as a movie or bookmar), or command	Spacebar or Enter
Open context menu	Shift+F10
Close context menu	F10
Return to Hand tool	Esc
Move focus to next tab in a tabbed dialog box	Ctrl+Tab
Move to next search result and highlight it in the document	F3
Select text (with Select tool selected	Shift+arrow keys
Select next word or deselect previous word (with Select tool selected)	Ctrl+Right Arrow or Left Arrow
Move focus to status bar when focus is in document pane	Shift+F5

Table 2 Windows Keystrokes for Working with Navigation Tabs

Action	Windows Keystroke(s)
Open/close navigation pane	F4
Open and move focus to navigation pane	Ctrl+Shift+F5
Move focus among the areas of the document: document, yellow Document Message bar, navigation panes, and How To window	F6
Move focus to next element of the active navigation tab: Trash Can, Options menu, Close box, tab contents, and tab	Tab
Move to next navigation tab and make it active (when focus is on the tab)	Up Arrow or Down Arrow
Move to next navigation tab and make it active (when focus is anywhere in the navigation pane)	Ctrl+Tab
Expand the current bookmark (focus on Bookmarks tab)	Right Arrow or Shift+plus sign
Collapse the current bookmark (focus on Bookmarks tab)	Left Arrow or minus sign
Expand all bookmarks	Shift+asterix (*)
Collapse selected bookmark	Forward Slash (/)
Move focus to next item in a navigation tab	Down Arrow
Move focus to previous item in a navigation tab	Up Arrow

Table 3 Windows Keystrokes for Moving Through a Document  

Action	Windows Keystroke(s)
Previous screen	Page Up
Next screen	Page Down
First page	Home or Shift+Ctrl+Page Up or Shift+Ctrl+Up Arrow
Last page	End or Shift+Ctrl+Page Down or Shift+Ctrl+Down Arrow
Previous page	Left arrow or Ctrl+Page Up
Next page	Right arrow or Ctrl+Page Down
Previous view	Alt+Left arrow
Next view	Alt+Right arrow
Previous document	Alt+Shift+Left arrow
Next document	Alt+Shift+Right arrow
Scroll up	Up Arrow
Scroll down	Down Arrow
Scroll (when Hand tool is selected)	Spacebar
Zoom in	Ctrl+equal sign
Zoom out	Ctrl+hyphen
Zoom in temporarily	Ctrl+Spacebar, then click
Zoom out temporarily	Ctrl+Shift+Spacebar, then click
Zoom to	Ctrl+M

Table 4 Windows Keystrokes for Navigating the How To Window 

Action	Windows Keystroke(s)
Open or close How To window	Shift+F4
Open and move focus to How To window	Shift+F1
Go to How To home page	Home
Move focus between the elements of the How To window and the header of the How To window	Ctrl+Tab or Ctrl+Shift+Tab Command+Tab or Command
Move focus down through the elements of the How To window	Tab
Move focus up through the elements of the How To window	Shift+Tab
Go to next page in How To window	Right Arrow
Go to previous page in How To window	Left Arrow

Table 5 Windows Keystrokes for Navigating the Help Window  

Action	Windows Keystroke(s)
Open Help window	F1
Close Help window	Ctrl+W or Alt+F4
Move focus among tabs: Contents, Search, Index. If necessary, press Ctrl+Tab or Command+Tab to move the focus to the navigation pane.	Right Arrow or Left Arrow
Toggle focus between active tab and tab contents	Tab
Move to next element in active tab	Up Arrow or Down Arrow

Table 6 Windows Keystrokes for Selecting Acrobat Tools  

Tool	Windows Keystroke(s)
Hand tool	H
Temporarily select Hand tool	Spacebar
Current selection tool	V
Cycle through selection tools: Select, Object Metadata tool	Shift+V
Snapshot tool	G
Cycle through zoom tools: Zoom In, Zoom Out, Dynamic Zoom, Loupe	Shift+Z
Current zoom tool	Z
Temporarily select Zoom In tool	Ctrl+Spacebar
Temporarily select Zoom Out tool	Ctrl+Alt+Spacebar
Temporarily select Dynamic Zoom tool (when Zoom In or Zoom Out is selected)	Shift
Select Object tool	R
Article tool	A
Crop tool	C
Link tool	L
Button tool	F
Cycle through forms tools: Button, Check Box, Combo Box, List Box, Radio Button, Text Field, Digital Signature	Shift+F
Movie tool	M
Sound tool	Shift+M
Touch Up Text tool	T
Touch Up Object tool	Shift+T
Distance tool	B
Cycle through measuring tools: Distance, Perimeter, Area	Shift+B

Table 7 Windows Keystrokes for Acrobat Editing Keys

Action	Windows Keystroke(s)
Select all content	Ctrl+A
Deselect all content	Ctrl+Shift+A
Browse for a folder	Ctrl+9
Fit page	Ctrl+0
Move focus to status tray	Shift+F5

Table 8 Windows Keystrokes for Working with Acrobat Comments  

Action	Windows Keystroke(s)
Note tool	S
Text Edits tool	E
Stamp tool	K
Current highlighting tool	U
Cycle through highlighting tools: Highlighter, Cross-Out Text, Underline Text	Shift+U
Rectangle tool	D
Cycle through drawing markup tools: Rectangle, Oval, Arrow, Line, Polygon, Polygon Line	Shift+D
Cloud tool	Q
Text Box tool	X
Pencil tool	N
Pencil Eraser tool	Shift+N
Attach file as comment	J
Cycle through attach tools: Attach File, Attach Sound, Paste Clipboard Image	Shift+J
Move focus to comment	Tab
Move focus to text in comment	F2
Move focus to next comment	Shift+Tab
Open pop-up window for comment that has focus	Spacebar
Send and receive comments in browser-based review	O
Save document and work offline (browser-based review)	Y
Go back online	I